2026 Vendor Logistics
Here are some Frequently Asked Questions for Vendors Accepted to the Market
Question: What are the market hours?
Answer: The market runs Wednesday Afternoons from 3:30-6:00pm from May thru October
Question: For my liability insurance, who should I add as additionally insured to my policy?
Answer: Nashville Community Farmers' Markets, 6400 Delvin Farm Lane, College Grove, TN 37046
Question: What are the market fees and how are they paid?
Answer: We ask that you pay in cash at the end of the market. Here is the fee schedule
Question: What is the address of the market?
Answer: Delvin Farm Store @ 6361 Cox Road, Arrington, TN. We are directly across from the Arrington Vineyards. When using GPS, you may notice that it takes you to the wrong place. Please check the map location before hitting start on your GPS so that you end up in the right spot! See image below:
5. Question: What time do I need to arrive for set up?
Answer: Between 2:00-3:00pm depending on how long it takes you to get set up. Please do not arrive any earlier than 2:00pm.
6. Question: Can I arrive early?
Answer: Yes, you can arrive as early as 2:00pm. You may have to wait a few minutes while I mark out the booth spots with paint and set out the name tags but you are welcome to arrive early and set up early once the market is mapped out.
You may also begin selling as soon as you are set up unlike other markets where you have to wait till the market officially opens to begin selling. The Delvin Farm Store opens at 10:00am so there are customers coming and going all day long. If you are set up and ready to sell by 2:30 or 3:00, you may be able to grab some early sales from the light foot traffic at the store.
7. Question: How do I know where to set up?
Answer: The market manager will be on-site to assign your booth space and show you where to set up as you arrive.
Unloading instructions: Park temporarily in the spot you're directed to, quickly unload your booth setup, move your vehicle to vendor parking and then setup your booth. Don’t set up your booth space (do not set up your tent or table, etc) before you’ve parked your vehicle in vendor parking.
Please park where you're directed — even if it doesn't make sense from where you're standing. The market manager is coordinating the whole site at once, and a spot that seems random to you is often the one that keeps the rest of load-in moving. Parking somewhere else — even briefly — can block other vendors from reaching their booths or Delvin Farms customers from reaching the farm store easily.
A little patience goes a long way. We're a small, growing market (this is our 3rd season) packing 20+ retail vendors into a cozy space, which means load-in is hands-on and one-on-one. The market manager can only help one vendor at a time.
If the market manager is mid-conversation with another vendor when you arrive, please wait nearby in your vehicle. If you hear "I'll be right with you," that's your cue — stay close, keep an eye out, and you'll be helped as soon as possible.
Here is a rough layout of the site:
8. Question: I have a trailer - do I have to unhitch?
Answer: Yes. The market space is very small so we don’t have room to keep vehicle hitched up to their trailers. We ask that all trailers are unhitched and the vehicle parked in vendor parking.
9. Question: Where is vendor parking located?
Answer: Please park in this field here, as close as possible to the ditch and as close as possible to the vehicle beside you so that we can fit maximum number of vendors in this space (see image below):
10. What Safety Measures am I Responsible to Uphold?
Answer: As a participant in this market, there are important safety rules in place to protect everyone at the market—customers, children, pets, fellow vendors, and your own business. One of the most essential of these is the requirement to use adequate tent weights.
It’s not enough just to own them or have them sitting in your vehicle, garage, or storage. Tent weights must be properly attached to all four legs of your tent during the entire market. Placing them inside the tent or using them inconsistently does not meet our safety standards.
Additionally, sharing tent weights with an adjacent vendor is not permitted. Each vendor must have their own properly secured weights on all four tent legs.
We consider a minimum of 30 lbs of weight per leg to be sufficient. The weights must be securely fastened to the tent structure—simply placing them at the base of each leg is not enough.
We understand that hauling around heavy tent weights can be a bit tedious—but safety is not the place to cut corners. Tent-related incidents, especially from unexpected wind gusts, are the leading cause of market insurance claims. Even on calm days, weather can shift quickly. A loose or unsecured tent can cause serious injury or property damage in a matter of seconds.
At Arrington, we pride ourselves on being a thoughtful, community-minded market. Being part of this community means doing your part to ensure a safe environment for everyone. That means:
Weights on all 4 tent legs
Minimum of 20 lbs per leg
Weights must be securely attached to the tent frame
Each vendor must supply their own weights (no sharing)
No exceptions
We will be monitoring tent setups and may ask you to upgrade or adjust your setup if it does not meet these safety standards. Please help us avoid the need for follow-up by arriving prepared and committed to the safety of our shared space.
11. Question: Do I have to wait until 3:30pm to start selling?
Answer: No. You can begin selling as soon as you are set up! The Delvin Farm Store opens at 10am so there are customers arriving all afternoon long. If you are set up and ready to sell by 2:30 or 3:00, you may be able to grab some early sales from the light foot traffic at the store.
12. Question: What is the minimum equipment I need to have to attend the market?
Answer: A 10 x 10 or smaller tent, tent weights (see minimum requirements above), table, tablecloth and signage.
13. Question: Roughly, how many people come to the market?
Answer: This is the 3rd year of the market and the first season started mid-season and it was hardly advertised so we are just getting going! We have between 100-200 cars right now that come to the market (depending on the weather of course). If there are 2 people in each car, that’s at least 200+ people attending the market each week. I’m guessing it’s between 200-450 people depending on what’s in season (fresh fruit at the market is a big draw). As we get repeat happy customers, they tell their friends and it grows from there.
One important key to growing a new market is that vendors show up every week to build their customer base. Vendors grow their customer base by being present on a weekly basis, engaging with people and having a great product that people want to buy. If vendors are inconsistent with their attendance, it hurts their business growth. Customers will stop attending the market if vendors aren’t consistent, making it difficult for the market to grow.
14. Question: How/when do I pay my booth fee for the markets I attend?
Answer: Please pay your booth fee in cash. It’s a small market and cash is just easier for us this season. At the end of the market we’ll walk around and hand out the “Daily Market Vendor Report” which is what you’ll fill out to report your sales and determine your booth fee. Bring your own pen so you can fill out the sales sheet!
15. Question: Should I help promote the market?
Answer: Yes please! Please post about the market on your social media and be sure to TAG us in your posts so that we can share to our stories. Please share the vendor list with your followers each week and talk about the market when you are out and about with friends.
Here is how to make your content shareable with us in Instagram:
When you are creating a new post in Instagram, After you select the media you want to share, you are taken to this page with all of the settings (see screenshot below). Under the option to “Tag people”, please tag Arrington Farmers Market. When you do it this way, I get a notification that you tagged us, and I get an option to “Share to my Story”. This allows me to share your content to the market Instagram followers.
If you @arringtonfarmersmarket on a post (this is called a “mention”, this is not the same thing as tagging someone), that’s awesome, thank you! However, I am not able to share that content to our stories due to the way IG works.
16. Question: Is the market cancelled if there is lightning?
Answer: No. The market would only be paused or delayed in opening if there is lightning.
If there is lightning during load in, we simply delay set up until the lightning passes. It may mean that the market opens up later than scheduled and that’s ok. Vendors can hang out in the farm store or in their vehicles if there is lightning during load in.
If there is lightning during market hours, the market will be paused until the lightning stops. Vendors are encouraged to secure their tent setup and products and then hang out in the farm store or their vehicle while the lightning passes.
If there is lightning during load out, vendors can hang out under the store canopy or in their vehicles until it passes.
17. Question: Is the market cancelled if it rains (or if it’s really windy)?
Answer: No. It’s a rain or shine (or wind) market. Afternoon showers during load-in or during the market are common. They are typically short lived.
RAIN: Please ensure your products are all transported in plastic water-proof bins with secure lids. Please ensure you have a way to protect your table and products from rain if there is rain during the market (a large plastic sheet to cover the table and some clamps to secure the plastic to the table work great!).
WIND: Please also ensure your display and products can withstand wind gusts. We have dust devils and wind gusts that kick up so ensuring your display is windproof will go a long way for you being successful in unpredictable outdoor conditions.
18. Question: How do you monitor the weather to make sure it’s safe to run the market on bad weather days?
Answer: We look at several weather apps. If there is a lightning storm passing through, we look at the weather app to see roughly when it will hit and how large of an area it affects. We also zoom out on the weather app to see if there is a large storm system moving in that’s affecting large parts of the country, or if it’s just a small localized storm that’s blowing through.
If parts of the USA including the College Grove area are being affected by a major storm system moving through, we would cancel the market. This has only happened once so far. Usually it’s a small local storm that lasts 15-45 minutes and we just wait it out and then carry on.
If the thunderstorm is scheduled to hit the market say at 5:15 and its a big long lasting storm system according to radar, we would end the market early. This has happened a couple of times. If it’s a short lived storm we just wait it out and close at 6pm on schedule. This also has happened a couple of times.
So, the way we handle it is we show up at the market like we are going to have a market. If the sky looks dark and inclement weather is expected we look at the weather app before doing any set up. If the storm is coming later we set up like normal and then wait to see if we need to pause the market while lightning passes.
This is a new market and we are trying to build a place where customers can rely on that we’ll be there rain or shine. Kindly work with us to have a full market on poor weather days and during inclement weather. It helps build trust with the customers.
For next season renewal, we’ll take into consideration the vendors who are able to be at a rain or shine market as we need reliable, hearty people to help us build something great!